Transport agency gives steer to vehicle certifiers and importers on how to avoid mistakes in system.
Advice has been given to importers and entry certifiers on avoiding inputting errors, which can result in fees being wrongly charged to vehicles under the clean car standard (CCS).
Staff at Waka Kotahi have reviewed past certification forms and have found there are several common mistakes that can be prevented with extra diligence.
One is model codes being loaded incorrectly from vehicles exported to New Zealand from Japan.
A simple keying error, such as an extra space or missing hyphen, when entering this will result in the vehicle not getting a match for emissions data. This will often result in a higher carbon dioxide (CO2) value being applied and a higher fee being paid.
Another area to keep an eye on is incorrect details loaded into Fuelsaver, including fuel types, model names and transmission types. Entering incorrect fuel-type results in the maximum charge needing to be paid.
While the inspector can change the engine type in LANDATA, the transport agency’s database, this will not update the emissions information.
Changes to any details on fuel-consumption statements must be made in Fuelsaver, not directly in LANDATA. The correct engine type for a vehicle results in a range of models for the inspector to choose from.
“Another potential fishhook is entering the incorrect model,” advises Waka Kotahi. “Be extra vigilant with countries like Australia and the UK, which require the correct model to be entered to get a match.
“Common models this type of error occurs with include the Mazda CX-5 and CX-9 [incorrectly being loaded as CX5 or CX9], Isuzu D-Max [being loaded as D MAX or DMAX] and Hyundai iload, i30 [being loaded as I LOAD or I 30].
“If the fuel-consumption statement shows as ‘registered’ in the top right corner, any updated information will not be pushed through to LANDATA.
“A handy tip is that if ‘approved for reg’ is set to ‘yes’, call the agent help desk to remove the flag so the correct statement can be pushed through. You can reprint the fuel-consumption statement once approval has been removed.”
Emissions data
It is also important for importers to understand the most-preferred emissions data document. If a statement of compliance is provided or required as part of the process, this should be used to obtain the emission values. This is Waka Kotahi’s preferred source of data.
“Previous registration documents follow this, for example, the emissions value on the UK V5C and Singapore technical letter,” says the agency. “If none are available, entering the vehicle details from the country it was exported from into Fuelsaver should be done.
“A common error being made here is using a country match in Fuelsaver instead of loading the statement of compliance when this has been made available.” The agency’s preferred data is, in this order:
• Statement of compliance or certificate of conformity.
• Any other type-approval documentation or registration documentation, such as the V5c, registration records, full type-approval record, technical letters, deregistration and so on.
• Fuelsaver, https://importer.fuelsaver.govt.nz/
• Anything like the Green Vehicle Guide, and the VCA and EPA databases.
• Information from the manufacturer’s website. Ensure you can link your vehicle by VIN or model code.
Test cycles
Waka Kotahi says it’s important for entry certifiers to understand the preferred of test cycles on documentation and what to use.
“You may sometimes be presented with emissions information from more than one test cycle,” it adds. “For emissions data, we prefer WLTP test results over NEDC. All individual phase data under the WLTP should be used where it is provided.”
The preferred test cycle data is, in this order:
• WLTP individual phase data – CO2 low, medium, high and extra high followed by fuel consumption low, medium, high and extra high.
• WLTP CO2 combined data.
• NEDC CO2 data.
What else to be aware of
When Waka Kotahi doesn’t have the emissions data, not all vehicles loaded into Fuelsaver will match to data because the agency doesn’t have a complete data set or because an incorrect entry has been made.
When in doubt, it’s important to check the source. Are all the vehicle details loaded correctly as well as any information that may be available from previous registration documents? If so, it’s important importers source emissions data for their vehicles. They can provide this information directly to Waka Kotahi.
The test regime is a great indicator. If it’s a valid test cycle, that means the agency simply doesn’t have a match for the data. If it shows with “ZZZZ”, something has been entered incorrectly.
While a fuel-consumption statement must be generated, with the fuel-consumption rule now revoked. Fuel-consumption information is no longer mandatory and blank fields are acceptable.
If you are unsure, email [email protected] or use the “get help” function on the Fuelsaver website.
Keyword: Clean car standard errors